Any city or area where more than one Khadim resides or one Khadim or two Atfal reside, a Majlis may be formed. The leader of a Majlis is referred to as Qa’id Majlis and members of his Majlis `Amila are called Nazimeen. Each Nazim is responsible for the overall management of his department. It is mandatory for each and every Majlis to submit a monthly report to National Markaz using the prescribed reporting system.Halqa
If the area of a Majlis is too large or there are too many Khuddam in a Majlis making it difficult for them to get together on a regular basis, then the Majlis maybe divided into Halqajat. The in-charge of each Halqa is called Za`im Halqa and members of his Majlis `Amila are called Muntazimeen.
All Khuddam in a Majlis are divided into smaller groups with approximately ten Khuddam in each group. A person is appointed as an in-charge for every group. This person is called a Sa’iq. Every Khadim whether he is a Qa’id Majlis or any other office bearer must be part of a Hizb. A Hizb is the most fundamental block and the strength of Khuddamul Ahmadiyya. Thus, the establishment of Ahzab requires detailed attention.
Each Sa’iq follows the instructions of the Qa’id Majlis and Za`im Halqa by maintaining regular contact with the Khuddam assigned to him. A Sa’iq ensures that the Khuddam in his Hizb are actively participating in the activities of the Majlis and provides them with guidance when required.